Invoice Requirements

Invoice Requirements

We are a large diverse team who process all invoice payment requests received by the Trust, this is in excess of 250,000 invoices per year. We use a combination of manual working and computer technology to achieve this task. It is really important that you follow our standard procedures for submitting invoices as failure to do so may lead to delays and queries with your invoices.

The requirements detailed below are essential on all invoices. Adhering to these requirements will aid in a faster turnaround of your invoice through to payment.

	Purchase order number and/or valid contact name
	The word INVOICE or CREDIT NOTE stated clearly
	Your company name, address and contact details
	A unique invoice/credit note reference number
	The date of the invoice/credit note
	Addressed to Nottingham University Hospitals Trust  “NUH” is not acceptable as an abbreviation on invoices
	A clear description of the goods or services being charged for and individual amounts
	The total amount owed
	Bank Account Details (If these are different to our records you must submit a change of bank details request.  Please click this link for information Changing your Bank details)
	The invoice should be good quality with all required fields legible
	Your invoice must not be altered or have any handwriting on the submitted image.
	Your image MUST be a PDF

If your invoice includes VAT we also require the following information:-

Furthermore if you are a net sub-contractor to the Trust under the CIS Scheme then you need to ensure that your invoice contains a breakdown of your labour and material costs.

This information is available in different languages and formats. Please contact Stefan Fletcher 0115 9627938  for further information

Nottingham University Hospitals NHS Trust 

Accounts Payable

Nottingham City Hospital 

Hucknall Road 

Nottingham 

NG5 1PB